Below is a list of current Footscray High School – Footscray Film School policies and procedures.
All staff should familiarise themselves with these documents
At Footscray Film School, sessional staff may be employed to support the high quality of student learning outcomes sought and for the perceptions that students have of their Footscray Film Schools experience.
For the purposes of this policy, sessional staff is defined as any Footscray Film School teaching staff appointed on a casual basis or engaged in an honorary capacity to undertake a single or specific number of sessions relating to demonstrating, tutoring, lecturing, marking, supervision, academic research assistance, music accompanying with special educational service or other required academic or vocational activity.
Sessional staff includes: Guest speakers, people from the film and television industry, (this can also include former students employed in the Film and Television Industry)
It must be noted:
Unless Sessional Staff hold the BSZ40198 in Certificate IV in Training and Assessment or equivalent they will be supervised in their role of trainer at all times. At present Anthony Koreny, Michael McCallum and Timothy Spanos at Footscray High School hold the full BSZ40198 in Certificate IV in Training and Assessment and act as supervisors for all Training Packages in Screen. Timothy Spanos supervises all training and assessment on a semester basis and makes recommendations accordingly.
Recruiting Sessional Staff
Head of Film School should:
Induction of Sessional Staff
Head of Film School should:
Staff Development
Head of Film School should:
Access to Facilities and Resources
Heads of Film School should:
Student Consultation
Head of Film School should:
Assessment
Head of Film School should:
Evaluation of Teaching
Head of Film School should:
Guest Speaker’s Responsibilities
Guest speaker’s should:
Policy Statement
Footscray High School (Footscray Film School) will, for the delivery of Nationally Accredited Programs, issue qualifications and/or statements of attainment to students who complete the requirements of the Nationally Accredited Programs within the Scope of Registration satisfactorily.
Qualifications and statements of attainment will include the following information:
In addition, statements of attainment will include:
Qualifications and statements of attainment will be issued within one month of the date of the student’s passing the final assessment.
Footscray High School accepts and mutually recognises the qualifications and statements of attainment awarded by any other Registered Training Organisations.
Footscray High School acknowledges that qualifications and statements of attainment must only be issued for qualifications, accredited courses and/or units of competency that are within its scope of registration.
Footscray High School will maintain a record of all Qualifications issued for accredited training for a period of 30 years.
Responsibility
All policies on issuing qualifications and statements of attainment are the responsibility of the Head of the Film School.
Introduction:
As an academic institution, the Footscray High School is committed to ensuring the integrity of all professional positions and services within the RTO, through the verification and validation of employee qualifications and/or registrations, certificates, memberships and licences. Hence, offers of employment for roles, which stipulate a requirement for particular credentials will be made subject to their verification and validation.
Definitions:
Validate – prove the validity of claimed qualifications/registrations/certificates/memberships /licences. For example, validation can be achieved by contacting the awarding institution.
Verify – confirm the existence of the qualifications/registrations/certificates/memberships /licence. For example, verification can be achieved by sighting the original or certified copy of the qualification/ registration/ certificate/ membership/ licence.
Qualifications – in general, a secondary or tertiary qualification including but not limited to, certificates, diplomas, and degrees. Generally requires a pass of an examination or an official completion of an approved course of study.
Registrations – enlistment into a formal system governed by an external professional body to ensure that minimum quality standards and codes of ethics are adhered to for a wide range of professions such as teachers and health care professionals.
Certificates – an official document affirming a specific fact, or identifying the holder as being certified to carry out some business or trade-related activity (e.g. birth certificate, practicing certificate, trade certificate).
Memberships – evidence of belonging to a professional association to facilitate peer and professional networking and to receive professional contact, support and services.
Qualifications & Credentials
Licences – a licence or permit from a government or other agency identifying the holder as being authorised to practice, to perform, or to carry out some business or trade-related activity (e.g. practicing certificate, driver’s licence, trade certificate etc.).
Human Resources Staff – includes all staff employed by the Human Resources Department.
Policy Statement:
This policy acknowledges the importance of ensuring the integrity and credibility of all professional positions and services within the RTO, and of all RTO publications including staff qualifications and/or registrations, certificates, memberships and licences. This will be achieved by ensuring that:
Procedures:
*This procedure is to be used when a position has specific qualification/registration/ certificate /membership and/or licence requirements (see the Human Resources Recruitment and Selection Policy for determination of requirements).
1.1 Candidates applying for a role for which qualifications and/or registrations, certificates, memberships and licences are required, must:
1.2 During the recruitment process for roles which require qualifications/registrations/ certificates/memberships and/or licences, HR Staff or the Hiring Manager/Head must:
*This procedure is to be used when qualifications/registrations/certificates/memberships/ licences are a requirement of the position, or if the Manager or Employee wish to publish the qualifications/registrations/certificates/memberships/licences attained in a RTO Calendar or other official RTO records.
2.1 Employees who gain new or additional qualifications/registrations/certificates/ memberships/licences while in the employment of the Footscray City College which are a requirement of the position or which they wish to have published in official RTO records, must:
2.2 Human Resources Staff are responsible for verifying and arranging for the validation of new or additional qualifications/registrations/certificates/memberships/licences produced by existing employees where these qualifications/registrations/certificates/ memberships/licences are a requirement of the role, or where they wish to have them published in official RTO records or publications, including:
Footscray Film School at Footscray High School is guided by the principle of equal opportunity in all of its activities.
The Film School aims to create a positive and equitable work and study environment, where all staff and students are treated fairly. The Film School celebrates the diversity of its community and recognises the rights and responsibilities of all its members.
Equal Employment Opportunity
The Film School is responsible for ensuring that equal employment opportunities exist for all current and future employees. Staff will be selected or promoted according to merit with major importance being placed on the expected future performance of the staff member, irrespective of irrelevant personal attributes.
The Film School acknowledges there are imbalances in the representation of certain groups of people in different areas of the Film School. This may be from past or continuing disadvantage or discrimination in employment. These (target) groups may include women, Indigenous Australians, members of racial, ethnic and ethno-religious minority groups and people with disabilities.
The Film School is committed to identifying and eliminating the barriers that may be encountered by above group members, including the elimination of discriminatory selection criteria, access to training and development, support and mentoring.
Discrimination and Harassment
The Film School is committed to eliminating unlawful discrimination against or harassment of all members of the Footscray Film School community in line with the expectations of relevant State and Federal legislation. The Film School has an anti-discrimination policy and a Sexual Harassment policy and procedure.
Affirmative Action
Affirmative Action is the systematic approach to the identification and elimination of barriers encountered by target group members (as defined above). Whilst the Film School continues to promote and employ people based on merit, the development of programs to allow staff equal access to all employment opportunities and remove discriminatory barriers is essential to ensuring equal employment opportunities.
Equal Opportunity in Education
Footscray Film School will continue to develop and extend programs for the admission of disadvantaged groups and take positive steps to provide support for members of disadvantaged groups once they are admitted to the Film School. This will include encouraging the increased participation of women, Indigenous Australians, members of racial, ethnic and ethno-religious minority groups and people with disabilities and other underrepresented groups of students in all aspects of Film School life. The Film School will maintain and develop programs to accommodate disadvantaged or disabled students, adjusting where necessary the learning environment or procedures
Responsibilities
The Footscray Film School staff promulgates this policy as integral to the management of Footscray Film School. The responsibility for implementing this policy is a routine part of all staffs’ positions at the Film School.
Whilst the Head of the Film School and all staff with people management responsibilities have special responsibility under this policy, all staff and students also have a responsibility to ensure that equal opportunity is actively promoted on our campus, including:
Especially in regards to employment, all staff are expected to be actively involved in promotion of equal opportunity and removing barriers to those groups that may be under represented in employment areas or that have experienced discrimination.
Complaint Resolution
The Film School recognises the right of staff and students to raise complaints. Comprehensive procedures for dealing with allegations of unfair treatment unlawful discrimination or sexual harassment are attached to the relevant policies.
Managerial Responsibility:
Head of the Film School
Policy development follows a staged approach. The steps in each stage are defined in the following policy development flowchart.
Needs Analysis
Identify specific issues that could trigger the need for a policy review or new policy development, such as a review date of an existing policy or an identified policy gap.
Contact the appropriate Governance and Academic Board members for advice and assistance as well as support to proceed with research and analysis of the policy issue.
Research
Obtain and analyse relevant information that could inform the policy development/review.
Give consideration to the impact of the issue on other policies, stakeholders, administrative capability or systems development.
Assemble a policy development and review team
Research and analyse the policy Issue
Development of Draft Policy or Discussion Document
Refer to the Policy Framework for policy definitions and other critical information
Draw on the policy templates when amending an existing policy or drafting a new policy
Ensure any associated policies can be altered or modified as required
Consultation
Consult with identified stakeholders
Alert staff with regard to the policy development and review process
Document consultation and feedback
Approval
Submit the final draft of the policy for approval at a Governance meeting or otherwise at an School Council Meeting when the policy pertains to or impacts on academic issues
Archive policy approval and all associated documentation.
Communication and Implementation
Plan for effective communication and implementation
Publish the policy on the FCF website and inform FCF staff about the policy
Draw on supporting documentation where necessary to assist with implementation, for example, frameworks, forms, templates, instructions etc.
Review
Establish the date for review of the policy
Obtain feedback from stakeholders/users on effectiveness of policy
Measure outcomes and compliance
Policy Statement
At Footscray High School we will engage with industry representatives as a key element to developing training and assessment strategies to ensure our resources accurately reflect the needs of industry and the expectation of employers
Purpose:
To meet the requirements of:
Scope
The scope of this policy covers all Footscray High School clients, employees and/or third parties acting on behalf of Footscray High School.
The policy relates to all units of competency, training package qualifications, and accredited courses delivered by the College or any of its teaching partners.
Objective
The purpose of this policy is to ensure that Footscray High School maintains a strong relationship and currency with the industry it serves
Policy Details
Footscray High School will apply a number of ways to seek industry feedback on the appropriateness of training and assessment strategies and resources. These will include; surveys, direct engagement, general communications and engaging with industry members to contribute to assessment evidence as appropriate.
Direct Industry Engagement
Footscray High School will also undertake direct industry engagement. The outcomes of direct engagement are to be recorded and maintained by Footscray High School. The information gathered as a result of direct engagement acts as a point of reference for future activities and quality compliance. Footscray High School is committed to delivering training programs that build industry capacity. Training and assessment strategies applied by Footscray High School will be developed in direct consultation with employers and the wider industry and other stakeholders as appropriate.
Implementation Guidelines & Strategies
The RTO employs the following strategies
Managerial Responsibility
Other Responsibilities:
Purpose
The purpose of this policy and procedure is to manage the transition from superseded or deleted Training Package qualifications and units of competency, and expired accredited courses. It will also describe arrangements to ‘teach-out’ students enrolled in superseded or deleted qualifications or expired accredited courses.
It will also ensure that a Learning and Assessment Strategy is developed for each qualification / course / unit on its Scope of Registration as per Standard 1 (Clauses 1.26-1.27) of the Standards for RTOs 2015
Related Standard
Standard 1 – Clauses 1.26-1.27
Responsibility
The RTO Manager is responsible for the implementation of this policy and procedure and to ensure that staff are aware of its application and implement its requirements.
Policy Requirements
Footscray High School will ensure that:
The requirements above do not apply where a training package requires the delivery of a superseded unit of competency.
Purpose
The purpose of this procedure is to manage the transition from superseded or deleted Training Package qualifications and units of competency, and expired accredited courses. It will also describe arrangements to ‘teach-out’ students enrolled in superseded or deleted qualifications or expired accredited courses.
It will also ensure that a Learning and Assessment Strategy is developed for each qualification / course / unit on its Scope of Registration as per Standard 1 (Clauses 1.26-1.27) of the Standards for RTOs 2015
Related Standard
Standard 1 – Clauses 1.26-1.27
Responsibility
The RTO Manager is responsible for the implementation of this policy and procedure and to ensure that staff are aware of its application and implement its requirements.
Procedure
Training Package Requirements
Training Package Release
When there is a new release or revision of a Training Package that relates to qualifications / courses / units on Scope of registration, the following must occur:
N.B: Some of the qualifications may be granted automatically to FCC’s Scope of Registration while others will require an application to ASQA.
Placing new Training package on Scope of Registration
Transition of Superseded Training Package and Teach-out provisions
Update Internal Paperwork / Systems
Staff Professional Development
6.0 Related documents
ASQA’s “General Direction – Transition and Teach Out” (released 01/01/2014)
The Marketing and Public Relations function is to manage all communications and marketing aspects of the Film School. The overall goal is to build comprehensive, integrated communications and marketing in support of the mission of the Film and Television School and to provide the highest quality of communications and marketing support possible.
At Footscray Film School, the Marketing and Public Relations goal is to create an awareness of the existence and quality of the Film School, with accuracy and integrity, including, but not limited to, academic and non-academic programs, projects and activities.
Policy on Marketing
Footscray High School – Footscray Film School is committed to the full and accurate disclosure of information to its clients and prospective clients. It is also aware that, in common with all businesses, it must comply with the requirements of Trade Practices Law. It will, therefore:
Policy on Branding
At Footscray High School – Footscray Film School our brand is our promise—to our external publics as well as our current students and staff. The College brand is a manifestation of our vision to be a leading creative arts institution in engaging and empowering individuals.
The Film School provides both guidance and creative opportunities and assists with the Film School in the preparation of all communications materials to maintain a strong presence in a useful, unified and visually appealing way.
Graphic standards: Use of National Recognised Training Logo
The Film School must use the Nationally Recognised Training (NRT) logo on all AQTF qualifications and statements of attainment it issues. Logo use must be in accordance with the current NRT Logo Specifications.
Footscray High School – Footscray Film School may use the NRT logo in advertisements only where it complies with the requirements of the NRT Logo Specifications.
Footscray High School – Footscray Film School may use the following statements in advertisements only in respect of training and/or assessment within its scope of registration:
Publicity
Footscray High School – Footscray Film School will ensure that it obtains prior written permission from any person or organisation for use of any marketing or advertising material, which refers to that person or organisation, and must abide by any conditions of that permission.
Responsibility
The College will ensure its marketing and advertising of training and assessment is ethical and accurate and has been approved by the director of education. That all marketing is consistent across all platforms and is checked against the regulations of the government.
The RTO has a marketing policy in place and provides a checklist to ensure the ongoing compliance of all marketing materials, including the website.
The RTO publishes the latest registration audit.
The RTO has published the quality indicator data on its website.
The RTO publishes the fees and charges of the organisation. The published fees & charges comply with the contractual obligations. The schedule is available on the website.
In any promotional publication, report, signage or other material prepared by (or on behalf of) the RTO relating to the Training Services, the RTO:
Purpose
The purpose of this policy is to enable Footscray High School – Footscray Film School to identify any existing competencies including language, literacy and numeracy skills. It is in place to ensure that all applicants seeking entry into a nationally accredited course with FCF have the appropriate level of foundation/LLN skills in order to achieve the competencies of the vocational course. This policy also ensures that the staff and applicants make informed decisions about the suitability and relevance of the course the applicant is undertaking withFootscray High School – Footscray Film School and ensures adequate support services are available to those in need.
Scope
This procedure applies to all prospective students ofFootscray High School – Footscray Film School
Responsibilities
The Head of Footscray Film School and the RTO manager have overall responsibility for ensuring compliance with this procedure.
It is the responsibility of all trainers to comply with the requirements of this procedure.
Policy
FCF management and staff are committed to providing enrolling and enrolled students with Language Literacy and Numeracy (LLN) Needs and/or learning differences, with advice and support intervention options to assist with a student’s ongoing learning and progress through FCF courses.
A Pre-Training review is conducted for all the eligible students enrolling inFootscray High School – Footscray Film School courses to capture current competencies including language, literacy and numeracy.
The outcome is recorded for development of training plan.
The pre training review enables the student as well asFootscray High School – Footscray Film School to understand the requirements of the course and to ensure that the proposed course is relevant to student’s current competencies, experience and future requirements.
The Pre-Training Review will:
Footscray High School – Footscray Film School’s Pre-Training Review Policy and Procedures will be made available to the Department of Education and Training (or persons authorised by the Department) for audit or review purposes.
Footscray High School – Footscray Film School will not enrol an eligible individual in a course or qualification that is at an inappropriate level for that student.
Procedure
Pre Enrolment / Interview
Step 1 – Student applies via the supplementary application form on the Footscray City Films website and attaches supporting material as listed on website. (FORM: Supplementary Application Form http://footscrayfilms.com.au/supplementary-information-form/ )
Step 2 – Head of Film school then contacts prospective student via phone and set up a time for an interview and confirms student interview requirements.
Step 3 – Interview takes place via phone, skype or in person (FORM: Interview Questions for Prospective Students http://footscrayfilms.com.au/wp-content/uploads/2017/11/interviewquestionsforprospectivestudents.pdf )
Pre Training Review form is commenced. (FORM: Pre-Training Review Form http://footscrayfilms.com.au/wp-content/uploads/2017/11/pre-trainingreviewform.pdf )
Prospective Students are supplied with RPL & Credit Transfer Form (FORM: http://footscrayfilms.com.au/wp-content/uploads/2017/11/rpl-credit-transfer-application.pdf and Enrolment Terms & Conditions (FORM: https://docs.google.com/document/d/1_a1IXq572e9HRHKyK1z_KErfMM2zUMkn7nX91_Ma5hA/edit?usp=sharing )
Step 4 – Prospective Students are contacted via mail or email in december with a letter containing the dates for registration day and completion of the pre-training review
Step 5 – Students attend registration day and complete the LL&N form and complete the pre-training review form.
Step 6 – The Head of the Film School then assesses all prospective students pre-training review information and determines suitability of course.
Step 7 – Enrolment paperwork is completed, Training plans are issued and signed.
Step 8 – Students are provided with the student handbook (FILE: http://www.footscray.vic.edu.au/wp-content/uploads/2017/11/FCF-Student-Orientation-Handbook.pdf ) and sign off on understanding of policies & procedures as listed on the website. (PAGE: http://footscrayfilms.com.au/downloads/ )
Post Enrolment
Following enrolment all Footscray Film School’s training staff will be available by appointment to provide Learner Support to enrolled students.
Policy
Records are maintained of course development, course delivery, students, human and physical resources, and financial and management activities. Records are kept accurate and up-to-date.
All on-site records are kept in a secure and confidential environment. Access to files is limited to staff involved in their maintenance and appropriate course personnel. Students have access to their records and can provide written authorisation to allow other people access to their records.Footscray High School – Footscray Film School reserves the right to provide access to student records as required by legislation.
Physical records are archived systematically and consistently, and stored in a secure location off-site. Electronic records are backed up and copies maintained in a secure location off-site. Archives are stored for the statutory period.
Managerial Responsibility
Head of the Film School
On the first day have you: | Yes | N/A |
Emergencies | ||
Shown the new staff member the locations of nearest fire exits? | Yes | N/A |
Explained the location of the emergency assembly point? | Yes | N/A |
Explained the emergency alarm system for the building (alert, evacuation tones, etc.)? | Yes | N/A |
Provided contact details for Nominated First Aid Officers in the building? | Yes | N/A |
Provided contact details for Security Services? | Yes | N/A |
Explained incident, injury and illness reporting requirements? | Yes | N/A |
Explained procedures for reporting hazards and security threats? | Yes | N/A |
Provided contact details for the Campus Property and Services Service Desk? | Yes | N/A |
General OHS Responsibilities | ||
Explained general WHS responsibilities of all staff outlined in the School’s WHS Policy and Guide for Staff? | Yes | N/A |
Explained the requirement to comply with local WHS rules and procedures? | Yes | N/A |
Location/Department Specific OHS Matters | ||
Provided contact details for Departmental Safety Officer, Zone WHS Committee, other relevant WHS contact people, e.g. hazardous waste, radiation safety, etc.? | Yes | N/A |
Explained local consultation arrangements for WHS matters, e.g. staff meetings, departmental committees? | Yes | N/A |
Provided information about any high hazard or restricted access areas such as laboratories, workshops, clinics, etc.? | Yes | N/A |
In the first week have you: | Yes | N/A |
Job Specific WHS Matters | ||
Discussed the main WHS risks associated with the job? | Yes | N/A |
Provided information about safe work procedures relevant to the job? | Yes | N/A |
Directed the new staff member to WHS resources including WHS & Injury Management website? | Yes | N/A |
Had the staff member check ergonomic set up of their work locations per office ergonomics checklist? | Yes | N/A |
Explained local procedures for minimising manual handling risks? | Yes | N/A |
Explained incident, injury and illness reporting requirements? | Yes | N/A |
Explained procedures for reporting hazards and security threats? | Yes | N/A |
Provided contact details for the Campus Property and Services Service Desk? | Yes | N/A |
General OHS Responsibilities | ||
Explained general WHS responsibilities of all staff outlined in the School’s OHS Policy and Guide for Staff? | Yes | N/A |
Explained the requirement to comply with local WHS rules and procedures? | Yes | N/A |
Location/Department Specific WHS Matters | ||
Provided contact details for Departmental Safety Officer, Zone WHS Committee, other relevant WHS contact people, e.g. hazardous waste, radiation safety, etc.? | Yes | N/A |
Explained local consultation arrangements for WHS matters, e.g. staff meetings, departmental committees, etc. as per WHS Program? | Yes | N/A |
Provided information about any high hazard or restricted access areas such as laboratories, workshops, clinics, etc.? | Yes | N/A |
POLICY
The teaching staff and employees of Footscray Film School at Footscray High School are committed to providing and maintaining a safe working environment that places no individual or group to a minimal risk to their health or safety.
To this end, the requirements and provisions of the relevant Workplace Health and Safety, Health, Labour and other Acts concerning safe work practices will be complied with in all areas of the business.
The Head of the Film School and staff is responsible for providing and maintaining:
Employees have a duty to the Film School, themselves and their workmates to:
GUIDELINES
Footscray High School – Footscray Film School are determined to ensure safe working practices and ensure that all staff and students are not harmed by any of the Film School’s activities.
It will be the responsibility of each employee to notify any suspected breach of Film School or other regulations to the Head of the Film School.
Rectification of OHS shortfalls shall be by consultation between the OH&S manager at Footscray High School and all personnel concerned to effectively regain a safe operational area